Expenses

A smarter way to manage expense reporting.

Your workforce can now easily capture, submit, and approve expense reports—at work or on the go—with intuitive expense reporting software. The result? Lower costs, improved accuracy, better expense tracking, and faster reimbursements.

Expense management & tracking software hero

Take a picture of a receipt to automatically add data to a mobile expense.

Start an expense report by selecting all applicable expense items.

Submit the expense report for approval and see who’s next in line to approve.

Allow managers to review and approve employee expenses on the go.

Simplify expense management.

Workday allows you to automate your expense management processes in a single system, making it easy to capture and control spend.

  • Minimize administrative work by using employee data and security policies already set up in Workday HCM.
  • Easily configure expense workflows and approvals, and ensure all transactions are recorded for audit transparency.
  • Leverage the efficiencies of a single payment engine to manage reimbursements.
  • Ensure rapid adoption by giving your workforce intuitive expense reporting software on desktop and mobile.

Report expenses on the go.

Give your workers the freedom to complete expense reports where and how they want while enabling compliance with local policies around the globe.

  • Easily capture and submit expenses on any device.
  • Speed up mobile expense report entry by scanning receipts.
  • Manage travel expenses using local allowances and complex per diems.
  • Link expense report lines to travel booking records on mobile devices.

Drive more effective expense policies.

Workday Expenses provides the visibility and control necessary to minimize out-of-policy spend and ensure accurate accounting results.

  • Gain real-time visibility into employee spend through the expense management dashboard.
  • Configure proactive spend controls, including spend authorizations and budget checking.
  • Optimize spend policies by negotiating with vendors on corporate travel rates and discounts.