Expenses

A smarter way to manage expense reporting.

Your workforce can now easily capture, submit, and approve expense reports—at work or on the go—with intuitive expense reporting software. The result? Lower costs, improved accuracy, better expense tracking, and faster reimbursements.

Expense management & tracking software hero

Start an expense report with new or existing expense items on your mobile device.

See visual alerts when out-of-policy spending must be addressed.

Stay in the know throughout the expense approval process.

Review and approve employee expenses on the go.

Simplify expense management.

Workday allows you to automate your expense management processes in a single system, making it easy for you to capture employee expenses and control spend.

  • Minimize administrative work by leveraging employee data and security policies already set up in Workday Human Capital Management.
  • Easily configure expense workflows and approvals, and ensure all transactions are recorded for audit transparency.
  • Leverage the efficiencies of a single settlement engine to manage employee reimbursements.
  • Ensure rapid adoption by giving your workforce intuitive expense reporting software on desktop and mobile.

Report expenses on the go.

Give your workers the freedom to complete expense reports where and how they want while enabling compliance with local policies around the globe.

  • Capture receipts and submit expense reports from any device.
  • Manage travel expenses using local allowances and complex per diems.
  • Link expense report lines to travel booking records on mobile devices.
  • Load local reimbursement rates to comply with corporate policies.

 

Drive more effective expense policies.

Workday Expenses provides the visibility and control necessary to minimize out-of-policy spend and ensure accurate accounting results.

  • Gain real-time visibility into employee spend through the expense management dashboard.
  • Configure proactive spend controls, including spend authorizations and budget checking.
  • Optimize spend policies by negotiating with vendors on corporate travel rates and discounts.