WORKDAY RESOURCE SCHEDULING
Match the right people to the right work – every time
Workday Resource Scheduling helps professional services firms optimise staffing across projects with speed and precision.
WHAT YOU CAN DO
Staff by fit – not just availability
Use a native, unified workflow to view demand, understand true workforce capacity and confidently assign the right resources.
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Centrally controlled resource scheduling
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Real-time insight into your true workforce capacity
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Live visibility into open roles and staffing needs
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Smart matching based on resource requirements and availability
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Add further contextual details to refine staffing
Find the Best-Fit Talent Instantly
Find the best-fit talent instantly
Surface the best-fit workers based on role requirements and availability, with the flexibility to adjust criteria and expand options.
Surface top candidates faster
Bookmark or favourite workers for a role to keep top candidates front and centre for every search.
Make Strategic and Holistic Decisions
Add context to every scheduling decision
Capture public or private notes at the project, demand line or worker level to inform and guide scheduling decisions.
Model different scheduling scenarios
Toggle projects on and off to explore different scheduling scenarios instantly see how changes impact a project worker’s schedule.
Optimise and Balance Workloads
Track workload trends over time
View how resource workloads trend over weeks or months to better plan and adjust staffing.
Keep workloads evenly distributed
Model assignments to balance workloads by shifting work from over-utilised workers to those with available capacity.
Resolve scheduling conflicts faster
Toggle conflicts on or off to quickly identify and resolve scheduling clashes.
OVERCOMING PAIN POINTS
Minimise risk and maximise margins
Increase utilisation
Unlock hidden capacity and eliminate costly bench time by matching the best talent to each role using real-time worker data.
Accelerate delivery and mitigate risk
Remove operational bottlenecks and reduce time to staff with a unified, native workflow.
Protect margins
Improve project margins by ensuring the right talent is on every job and minimising overruns.
“Resource Scheduling is the number one challenge reported by professional services firms.”
– Mickey North Rizza, Group Vice President, Enterprise Software, IDC, 2025
FAQs
Workday Resource Scheduling is designed to address the resource scheduling needs of professional services organisations.
Workday Resource Scheduling is a purpose-built resource scheduling experience that leverages a best-in-class optimisation engine and utilises in-context, rich, real-time Human Capital Management and Professional Services Automation data, providing a unified experience to match project demand with project resources.
Workday Resource Scheduling solves the leading operational challenge faced by professional services firms: efficiently matching people to work.
Our future product content describes announced products that are not yet generally available and contain forward-looking statements for which there are risks, uncertainties and assumptions. Our description of unreleased services, features, functionality or enhancements are subject to change at our discretion and may not be delivered as planned or at all. Workday assumes no obligation for and does not intend to update any such forward-looking statements. Customers who purchase Workday services should make purchase decisions based upon currently available services, features and functions.