Worker Spend Management Solutions

Workday Worker Spend Management Solutions combines Workday Expense, Procurement, and Business Resource Management capabilities in a solution that extends Workday Human Capital Management (HCM) and helps businesses understand and manage total workforce cost—spend on, by, and for workers.

Companies spend a significant portion of their operating costs on, by, and for their workforce—contracting for services, spending money to equip workers, and providing workers the ability to spend on behalf of the company. For people-centric businesses, it's extremely important to clearly understand and manage worker-driven spend especially during difficult economic times. Workday Worker Spend Management simplifies and connects the key business processes involving workers and spending to provide insight and control over spend while optimizing your company's investment in human capital.

Spending For Workers—Acquire needed talent and skills

Worker Spend Management Screenshots

Agility and adaptability are essential for companies that want to quickly retool their workforce to take advantage of opportunities or address challenges. Workday HCM and Worker Spend Management provide a unified solution that blends procurement and human resource management processes with functions to streamline the acquisition and management of contingent labor.

• Acquire and manage contingent labor. Enables managers to source contingent labor as a natural part of the Workday HCM.
• Services procurement. Designed to manage and streamline the processes for purchasing services—everything from hourly services and milestone-based services to the outsourcing of non-critical tasks.

Spending By Workers—Supporting worker-initiated spend

Worker-initiated spend proves very elusive. Historically automating worker-initiated spend involved piecing together multiple systems with inconsistent controls that lacked integrated reporting and were ignored by users.  Workday Worker Spend Management provides a single system, combining time and expense with end user requisitioning, for optimal user adoption, control, and insight.

• Familiar interface to promote user adoption. Inspired by the consumer Web, Worker Spend Management provides an intuitive interface that promotes worker adoption.
• Simple expense reports. Provides workers a simple process for creating and submitting time and expense reports.
• Visual process support leads end users though the requisitioning process, which reduces errors and rework while improving process efficiency.
• Multiple forms of reimbursement. Supports both electronic reimbursement via EFT/ACH (direct deposit) and reimbursement via checks.
• Manage expenses for non-employees and applicants. Provides the ability to track expenses for everyone, whether they are employees, contingent workers, or applicants.
• Industrial strength control. Robust internal controls, security permissions, accounting, and reporting are all built in.

Spending On Workers—Equipping workers for success

Businesses spend substantial money on the resources and assets workers need to do their jobs: laptops, mobile phones, and software licenses, etc. However, non-existent or ineffective processes and controls required to track and measure these resources result in unnecessary excessive spending.

• Integrated new employee on-boarding. Enables managers and HR partners to make requisitioning and provisioning a required and embedded part of the onboarding processes.
• Establish custody relationships. Create “custody links” between workers and resources, painlessly establishing accountability, visibility, and control.