CONTINGENT LABOR MANAGEMENT

Workday addresses the unique requirements of contingent labor management so you no longer need to deploy a multitude of disparate systems in order to source, onboard, track, and pay contingent workers.

Supplier Management

• Eliminate the need to create a separate supplier record for each independent contingent worker
• Track contingent workers as available personnel resources, not just as suppliers
• Link contingent workers to a staffing supplier

Requisitions

• Provide a self-service capability so employees can easily create, submit, and approve requisitions for contingent workers
• Maintain proper spend controls through Workday's configurable Business Process Framework
• Fill open job requisitions with a contingent worker and adhere to staffing budgets for cost control

Purchase Orders

• Use purchase orders (work orders) to procure contingent labor from a supplier
• Control the policies and procedures for managing contingent workers with the Business Process Framework
• Configure alerts, approvals and integration steps specific to organizations or type of labor
• Easily support XML interaction with fully automated suppliers or provide a supplier portal for non-automated suppliers
• Link purchase orders to master supplier contracts to track spend against an overall budget amount
• Use Work Order Extensions (Change Orders) to modify original agreements, while still ensuring all approvals and notifications occur

Onboarding and Offboarding

• Configure on- and off-boarding processes to meet the needs of specific organizations
• Use checklists to ensure new hires and others (HR, Compensation, and/or Benefits partners) complete all necessary tasks
• Include additional tasks, such as procurement of assets (e.g. phones, laptops), creation of IT accounts (e.g. salesforce.com login), and any updates to integrations to external systems

Time Sheets and Work Logs

• Provide contingent workers with a timesheet (for rate-based work) or task log (for Statement of Work services)
• Use completed timesheets or task logs as a receipt of services rendered to facilitate an Accounts Payable three-way match process

Invoicing and Payment

• Receive supplier invoices and payments electronically to minimize paper processing and maximize processing efficiency
• Provide suppliers with access to Workday's Supplier Collaboration Portal that allows them to "flip" a purchase order into an invoice
• Complete three-way matching thanks to seamless cooperation between procurement, invoicing, and settlements
• Use built-in spend analytics to gain real time visibility and control over your organization's total spend on contingent labor
• Manage your regulatory filing of 1099 Misc for Independent Contingent Workers

Quality Management

• Ensure proper delineation between contingent workers and employees to avoid any co-employment issues
• Evaluate the work that contingent workers perform and rate suppliers without assigning goals or using performance reviews

Vendor Managed Systems (VMS) and Managed Service Providers (MSPs)

• Integrate with external VMS and MSP solutions to leverage their procurement processes while also utilizing Workday's single worker system of record
• Use spend analytics and workflow information from Workday HR to bolster the effectiveness of your VMS or MSP solution