Expenses

Simplifying Expense Management

Companies are faced with a dilemma when choosing an expense-management system. On the one hand, they can choose a specialty system featuring a modern, intuitive user experience that is not integrated to the back-office infrastructure—employee records, financial controls, workflow and accounting. Conversely, they can choose an ERP-based back-office solution with solid administrative functionality that comes with a difficult to use mainframe or client/server user experience. With Workday's modern approach to expense management, enterprises no longer have to compromise.

Streamlined processing, reimbursement, and reporting

Unlike traditional expense systems that evolved out of core accounting and accounts payable, Workday Expenses is designed as part of a unified business solution that recognizes both workers and accounting. For example, in Workday Expenses you do not have to redundantly set up workers as suppliers in the AP system in order to process reimbursements. Expenses in Workday mirror the relationship between business and individual as they exist in the real world.

• Track expenses intelligently. Workday Expenses is inspired by the consumer Web, which makes expense entry steps simple and requires no training.
• Reimburse directly from worker file. Avoid duplicate data, gain processing efficiency and eliminate errors by reimbursing directly from a worker's file.
• Workflow routings, permissions, and roles built in. Workday's embedded Business Process Framework means all expense-management processes use the roles, routings and approval rules, and security that govern Workday's Financial, Payroll and Human Capital Management solutions.
• Support for multiple forms of reimbursement. Support for multiple forms of reimbursement, both electronically via EFT/ACH (direct deposit) and traditionally via checks.
• Manage expenses for non-employees. Expenses are incurred by non-employees too.Workday Expenses recognizes this reality, and provides the ability to track expenses for all of these people, whether they are employees or not.