Workday Payroll is designed to address the full spectrum of enterprise payroll needs, providing the control and accuracy payroll demands, while also providing the flexibility to support the unique aspects of your company’s specific situation. Through intuitive self-service and configuration capabilities, Workday Payroll brings the needed efficiency to ensure day-to-day and period-to-period payroll activities run smoothly and consistently.

Configuration to Meet your Unique Requirements

Traditional payroll solutions provide hard-coded, out-of-the-box packages that can fall short in supporting requirements unique to your business. Workday has taken a different approach, providing flexible, intuitive configuration capabilities at set up and on an ongoing basis.

• Use a highly flexible and configurable set of rules to define earnings and deductions according to the specific needs of your organization. Workday provides intuitive mapping to compensation elements and benefit plan costs, as well as identifying eligibility criteria and scheduling logic, such as only taking medical deductions on the first pay period of each month.
• Configure accumulations, balance periods, and balances according to your current calculation and reporting needs. Easily modify or add to the list of accumulations, balance periods, or balances at any time and still retrieve these values on already processed periods.
• Group your workers into logical pay groups according to your organizational needs, with no restrictions related to FEIN or type of worker.
• Identify criteria to determine the population to be calculated for each type of payroll process—for example, regular vs. bonus, bonus only for workers with 6+ months of service, and special annual bonus only for workers in specific job profiles.
• Configure different rules such as valid payment methods, number of accounts, and defaulting logic for each type of payroll process. Ability for workers to enter payment elections for payroll and expenses via a single transaction—all based on configuration setup.

Built-in Business Intelligence

Business Intelligence is embedded in Workday Payroll, providing easy access and reporting on all payroll data, including the ability to retrieve any value for any period of time, on-the-fly.

• Use pre-defined reports for the most common and critical information, such as pay balance summary, pay calculation results, and audits at a summary level, by pay group, or worker specific. Export any page or report directly to Excel or PDF with a single click.
• Perform comprehensive audits against your pay results using any criteria you define.
• Access pay results in any format for users with appropriate permissions.

Efficient to Implement, Efficient to Use

Workday Payroll has been designed to streamline your initial implementation, as well as make the day-to-day activities in your payroll cycle more efficient than ever, eliminating pain points found with traditional systems and providing intuitive setup and ongoing management.

• Easily control how gross-to-net is calculated for different types of runs as well as criteria for specific earnings and deductions.
• Quickly access pay results for any period and view period of time values on-the-fly. View/edit all worker related data via a single click.
• Calculate and/or report on any earning, deduction, and accumulation for any period-of-time. Create just a few simple balance periods and the system can retrieve any values for these periods of time.
• Enter, view, and take action with one click on all payroll-related data for a worker such as re-calculate, hold, complete, etc.; run multiple pay groups / types of runs together at the same time; take real-time action on a pay calculation result for a worker via one-click actionable reports.
• Receive tax updates seamlessly. Workday is able to quickly react to tax updates and deliver them to you as needed.

Leverage investment in Workday HCM

Workday Payroll is built as part of Workday Human Capital Management. Payroll uses the same core data as HCM—such as worker information, benefits data, and compensation administration plans—and payroll events are part of the same business process framework as HCM events.