BROWN UNIVERSITY

Challenges

• Mainframe-based systems did not meet modern employee needs or company goals for attracting, managing, and retaining its workforce, nor for aligning and tracking spending to university objectives and goals
• Difficult to work without good data or easy access to the various functions of a modern-day system
• No employee self-service, which meant only a few people had access to the system and employees didn’t own their personal data

Solutions

• Workday Human Capital Management, Financial Management, Payroll, Cloud Connect for Benefits, Cloud Connect for Spend Management, Cloud Connect for Financials
• Consolidated administration of Human Resources, Payroll, and Financial operations into a unified shared service environment enabling improved tracking and reporting on key data
• Lower-cost, subscription-based SaaS delivery model that IT staff does not have to maintain or customize
• Modern self-service features and ease of use that enables all employees to access the system from a mobile device or computer outside the university

Results

• Managers will have a clear view and be able to access details about their employees, allowing them to make better-informed decisions about hiring and reallocations
• Managers can utilize tools for succession planning and employee career development
• Ability to share information across departments to improve the speed, efficiency, and accuracy of business processes and how people work together
• IT resources can be freed up to work on more strategic university projects that will help distinguish Brown in new ways

Case StudyRead Now

"Our ability to re-allocate resources that would've been required [for a traditional ERP solution] in IT, Payroll, and HR to other areas is a huge benefit to Brown."
Elizabeth "Beppie" Huidekoper
Executive Vice President for Finance and Administration

Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School and the School of Engineering.

Brown's vibrant, diverse community consists of 6,000 undergraduates, 2,000 graduate students, 400 medical school students, and nearly 700 faculty members. Brown students come from all 50 states and more than 100 countries. www.brown.edu

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